Step-by-Step Process

From Raw Claims Data to Actionable Insights

Vanaa Analytics transforms your billing data into revenue intelligence in five straightforward steps — no manual spreadsheet work required.

5
Simple Steps
<5min
Setup Time
Auto
Analytics Pipeline
AI
Powered Insights

The 5-Step Workflow

Follow this guided path to transform your healthcare claims data into comprehensive revenue cycle analytics.

1

Sign In with Secure OTP Login

Register with your work email and verify with a one-time password sent to your inbox — no passwords to remember or leak. Your workspace, uploads, and analytics results are all scoped to your account.

Email OTP No Passwords Role-Based Access Private Workspace

Upload Your Claims Data

Upload an Excel (.xlsx/.xls), CSV, or ZIP file exported from your billing system or EHR. The platform auto-detects the report type — claims, carrier/denial, or appointment reports — and validates data integrity before processing begins.

Smart File Detection Excel Upload CSV Import ZIP Archives Auto-Validation
3

Automated Analytics Processing

Vanaa Analytics runs its complete analytics pipeline in the background using Celery workers. GCR/NCR calculations, deposit date analysis, payer breakdowns, provider summaries, and aging reports are all generated automatically — no manual steps required.

GCR & NCR Deposit Analysis Payer Breakdowns Provider Summaries Denial Codes Aging Buckets

Explore the Analytics Dashboard

Once processing completes, your full dashboard populates with interactive charts, metrics tables, and trend visualizations. Navigate between monthly/yearly views, drill down into carrier-level detail, and export any report to Excel with a single click.

Interactive Charts Trend Graphs Drill-Down Tables Excel Export
5

Chat with the AI Analyzer Agent

Open the AI Analyzer and ask any question about your data in plain English. The Gemini-powered agent has full context of your analytics — it can answer trend questions, generate custom Pandas analysis code, create additional visualizations, and export results.

Plain English Q&A Code Generation Chart Creation Report Export Gemini AI
Live Processing Timeline
File Uploaded claims_2024.xlsx — type auto-detected
48,320 rows validated Claims Q1–Q4 2024 parsed
Analytics Pipeline Complete GCR 91.4% · NCR 87.2%
Dashboard Populated 14 reports · 6 charts ready
AI Agent Online Full data context loaded
All Systems Operational

Upload pipeline active · Background queue processing · AI assistant ready

Technical Requirements

Vanaa Analytics is built on proven open-source technology. Your IT team will feel at home.

Python
Python 3.10+

Core runtime

Django
Django 5+

Web framework

PostgreSQL
PostgreSQL

App database

Redis
Redis

Task broker

Gemini AI
Gemini AI

AI assistant

Pandas
Pandas

Data processing

Still have questions about the process?

Our FAQ page covers common setup questions, data uploads, and AI assistant usage.

View FAQ Get a Live Demo

See It In Action — Request a Demo

Watch a live walkthrough of all 5 steps with sample healthcare billing data in your industry.